Executive Assistant - Institutional Annuities

Location Designation: Hybrid 

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.

We are seeking an Executive Assistant to provide support for three members of the Institutional Annuities (IA) Senior Leadership Team (Vice President level). The individual will coordinate the scheduling of meetings, manage and maintain calendars, handle travel arrangements, submit expense reports and perform other administrative tasks. Support for department-wide event planning will also be a key responsibility of this role.

The ideal candidate will have strong verbal/written communication skills and attention to detail. The ability to manage multiple tasks and prioritize appropriately is also a strong consideration. The successful candidate must also be able to excel at managing confidential information. Working with the appropriate level of independence, the successful candidate must have the ability to interact and partner effectively with Senior Executives, their assistants, and employees at all levels of the organization. The ability to represent New York Life well to external parties is paramount.

This role is located at the Jersey City office (30 Hudson Street) and will follow a hybrid schedule (T/W/Th onsite, M/F remote).

Responsibilities include, but are not limited to:

• Handle all aspects of administrative support in a timely, professional manner with strong attention to detail
• Manage meeting requests and related scheduling/calendar management
• Coordinate meeting logistics as needed
• Manage travel arrangements, related expense reporting and invoice processing in a timely and accurate manner
• Approve attendance requests on behalf of Senior Leaders and update calendars
• Support Senior Leader’s Teams when appropriate
• Assist with onboarding of new employees
• Maintain appropriate supplies
• Coordinate with other IA administrative assistant to provide appropriate coverage to a larger group of Senior Leaders

Required Qualifications:

• 5+ years administrative experience supporting senior executives in a corporate environment
• Detail-oriented with strong follow-up and organizational skills
• High-level of professionalism and utilizes good judgement in internal and external interactions
• Flexible and diligent with a focus on high-level support regardless of obstacles
• Strong initiative and appropriately proactive
• Strong written and verbal communication skills
• Ability to maintain confidentiality when necessary
• Desire to contribute to an already strong culture
• Bachelor’s Degree preferred
• Proficient in Microsoft Office, Teams, Zoom, etc.

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Salary range: $72,500-$107,500 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Click here to learn more about our benefits. Starting salary is dependent upon several factors including previous work experience, specific industry experience, and/or skills required.

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.

Job Requisition ID: 88370