Senior Administrative Assistant

Location Designation: Hybrid - 3 days per week 

Role Overview:
We are seeking a highly skilled and proactive Senior Administrative Assistant to provide comprehensive support to leaders within the Institutional Annuities Department at New York Life. This role requires an individual with exceptional organizational abilities, keen attention to detail, and the capability to manage multiple priorities effectively. The successful candidate will play a crucial role in ensuring seamless operations, handling a wide range of administrative tasks with professionalism, discretion and the highest level of confidentiality.

What You’ll Do:

• Executive Support: Provide high-level administrative assistance ensuring all aspects of support are handled efficiently and professionally.
• Calendar Management: Manage and coordinate complex scheduling, including meetings, appointments, and events. Prioritize and resolve scheduling conflicts with tact and discretion.
• Meeting Coordination: Organize and prepare for meetings, including logistics, materials, and communications. Ensure all necessary arrangements are in place for success.
• Travel Arrangements: Arrange and manage travel itineraries, accommodations, and transportation for members of our leadership team. Handle related expense reports and invoice processing promptly and accurately.
• Departmental Support: Assist department leaders with administrative needs, including calendar management, attendance requests, and team coordination. Facilitate onboarding for new employees and maintain office supplies.
• Collaboration and Coverage: Work closely with other administrative assistants to ensure seamless coverage for senior leadership across the organization.

What You’ll Bring:

• Experience: A minimum of 5 years of administrative experience supporting senior executives in a corporate environment.
• Strong organizational and follow-up skills with impeccable attention to detail.
• High-level verbal and written communication skills, with the ability to engage effectively with executives and stakeholders at all levels.
• Proficiency in managing multiple tasks and priorities simultaneously, with a flexible and proactive approach to problem-solving.
• Demonstrated ability to maintain confidentiality and exercise sound judgment in sensitive situations.
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and Zoom.
• Strong sense of initiative, with a focus on delivering high-level support and contributing to a positive organizational culture.

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Pay Transparency

Salary Range: $60,500-$86,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space.​

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

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Job Requisition ID: 93837