Administrative Assistant

Location Designation: Hybrid - 4 days per week 

Our New York Life culture has laid the foundation for over 180 years of commitment to our employees, agents, policy owners, and the communities where we live and work. Here you become a valued part of a welcoming, inclusive, and caring organization with a long-standing legacy in stability and growth. The strength revolves around our diversified, multi-dimensional business portfolio that goes beyond life insurance.

As a Fortune 100 company and industry leader, we provide an environment where you can explore your career ambitions, offering opportunities to tackle meaningful challenges and stretch your skills while balancing work and life priorities.  You will be part of an inclusive team guided by our belief to always be there for each other–providing the support and flexibility to grow and reach new heights while making an impact in the lives of others.

You are our future, and we commit to investing in you accordingly.

REI, real estate manager for NYL Investors LLC, is a full-service, fully integrated real estate enterprise with $69.7 billion in assets under management. Our platform includes commercial lending, direct equity and CMBS. More information can be found at: NYL Real Estate Investors.

New York Life Real Estate Investors (“REI”) has an immediate opening for an Administrative Assistant in its New York Home Office located in New York, NY.  The position provides professional and operational support to REI business areas and an outstanding opportunity to build a career in REI.

What You’ll Do:

• General administrative tasks including scan documents, schedule meetings, handle conference logistics, maintain supplies, create documents, coordinate document execution, etc.
• Manage domestic and foreign travel arrangements; prepare and review associated expense reports.
• Coordinate and prepare various presentations for rating agency meetings, board reports and other department presentations.
• Data entry of new deal submissions, commercial mortgage loan transactions and other critical transaction updates.
• Research and retrieve market data; run various reports or create dashboards on ad-hoc basis.
• Assist with department tasks such as employee on/off boarding, order new equipment, system access rights.
• Maintain a general understanding of real estate administrative functions and procedures.
• Notary Public responsibilities.
• Liaise with the REI administrative assistant team.
• Participation in various departmental ad-hoc projects.

What You’ll Bring:

• A bachelor’s degree in business administration, finance, or related field.
• 5+ year experience in an administrative, operational or support function.
• Active Notary Public license or willingness to obtain license upon employment.
• Detail oriented, capable of handling competing priorities.
• Team player with strong organizational and communication skills.
• Self-motivated, conscientious, eager to learn and takes pride in providing high quality work product. 
• Strong technical skills, including proficient knowledge of Microsoft Office suite, DocuSign, business intelligence tools such as Qlik Sense, and aptitude to learn new systems/applications.
• Experience within an investment operations environment is a plus.

#LI-AM1

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Pay Transparency

Salary Range:  $65,000-$70,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space.​

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

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Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees’ needs.

Job Requisition ID: 91816