Associate - Operations Coordinator

Location Designation: Hybrid - 3 days per week 

Operations Coordinator

What You'll Do:
Team Support
• Coordinate internal team meetings and events
• Assist with coordination of projects as needed and maintain proper documentation
• Order materials and supplies for the team, including backfilling inventory for the P3 warehouse
• Coordinate with vendors and procurement teams to ensure timely delivery
• Assist with shipping and receiving event materials
• Assist with tradeshow logistics, including materials prep, shipping, and booth coordination
• Help ensure all required assets are ready and available for events
• Support onboarding/offboarding coordination for team members (equipment, access, logistics)
• Maintain organized shared files and documentation
• Provide general administrative support to the broader team as needed
Executive Support for Head of Corporate Events
• Calendar management and prioritization
• Travel coordination: booking, itineraries, and logistics for events and meetings
• Prepare and submit expense reports; track and reconcile expenses as needed
• Schedule meetings, manage logistics, and prepare materials (agendas, notes, follow-ups)

What You'll Bring:
• 3–5 years of administrative or team support experience
• Demonstrated comfort with technology and willingness to learn new tools quickly — proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) plus experience with at least one of: expense management systems (e.g., Concur), project/task tracking tools (e.g., Asana, Smartsheet, Monday), or scheduling tools
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Excellent attention to detail and follow-through
• Strong communication skills (written and verbal)
• Proactive mindset with good judgment and problem-solving ability
• Discretion in handling confidential calendar, expense, and vendor information

Pay Transparency

Salary Range: $65,000-$92,500 

Overtime eligible: Exempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space.​

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

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Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees’ needs.

Job Requisition ID: 94575