Events Team Coordinator

Location Designation: Hybrid - 3 days per week 

Events Team Coordinator

Role Summary

The Event Coordinator supports the planning, coordination, and execution of corporate events, customer engagements, and internal programs. Working closely with lead planners and cross-functional stakeholders, this role is responsible for coordinating event logistics, managing vendors, supporting event operations, and ensuring successful execution before, during, and after each event. This is a hands-on, high-ownership role for someone who thrives in fast-paced environments and is comfortable both behind the scenes and on the ground at live events.

What You’ll Do:

Event Planning & Coordination

• Support planning and execution of conferences, customer events, and internal meetings
• Assist with event timelines, project plans, and task tracking to ensure deadlines are met
• Coordinate venue logistics, registrations, shipping schedules, catering, and event materials
• Partner with internal stakeholders to gather event requirements and ensure deliverables are completed on time
• Support event budget tracking and expense reconciliation
• Vendor & Supplier Management
• Assist in coordination with event vendors, suppliers, venues, and service providers\
• Assist with gathering quotes, processing purchase requests, and tracking vendor deliverables
• Monitor vendor timelines and escalate issues when necessary
• Maintain organized records of vendor contacts, contracts, and event documentation
• Team Operations & Coordination
• Provide general operational support to the events team as needed

What You’ll Bring

• 1–3 years of experience in event coordination, event support, marketing coordination, hospitality, project coordination, or a related field
• Experience supporting events, conferences, tradeshows, or customer-facing programs preferred
• Strong organizational and project coordination skills
• Ability to manage multiple projects and deadlines simultaneously
• Excellent verbal and written communication skills
• Strong attention to detail and follow-through
• Proficiency with Microsoft Office and collaboration tools
• Ability and willingness to travel as required
• Bachelor’s Degree preferred

Preferred Qualifications

• Experience supporting corporate events
• Familiarity with project management tools such as Asana, Monday.com, Excel, or similar platforms
• Experience coordinating vendors, suppliers, or external partners
• Exposure to event registration systems or marketing event platforms
• Key Competencies
• Organization & Planning – Effectively supports multiple events, projects, and deadlines simultaneously while maintaining detailed plans, schedules, and tracking tools to ensure successful execution.
• Attention to Detail – Consistently delivers accurate, high-quality work by carefully managing logistics, communications, documentation, and event deliverables with minimal errors.
• Team Mindset – Provides responsive, professional support to attendees, vendors, and partners while maintaining a positive, solutions-oriented approach.
• Adaptability & Flexibility – Adjusts quickly to changing priorities, timelines, and event requirements while remaining composed and effective in fast-paced environments.
• Collaboration & Teamwork – Builds strong working relationships across teams and functions, communicates effectively, and contributes to shared goals and successful event outcomes.

• Problem-Solving – Anticipates challenges, identifies practical solutions, and takes proactive action to resolve issues while minimizing disruption to event plans.
• Accountability & Ownership – Takes responsibility for assigned projects and deliverables, follows through on commitments, and consistently meets deadlines with minimal supervision.

Pay Transparency

Salary Range: $65,000-$92,500 

Overtime eligible: Exempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space.​

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

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Job Requisition ID: 94394

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