Location Designation: Hybrid - 3 days per week 



When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.



Our Executive Assistant will provide administrative support for our Continuous Improvement Center of Excellence. This individual will have significant responsibility in an environment which includes: effectively managing multiple priorities; and interacting with all levels of the organization as well as outside partners. Support for department-wide event planning will also be a key responsibility of this role.


The ideal candidate must have excellent organizational skills, exceptional attention to detail, and strong verbal and written communication skills. The individual must be flexible and agile as priorities change, working with the appropriate level of independence, and ability to interact and partner effectively with Senior Executives, their assistants, and employees at all levels of the organization.


Responsibilities of the role include, but are not limited to:

  • Effectively maintain and manage leaderships’ business calendars
  • Handle all aspects of administrative support for leadership and their teams in a timely and professional manner
  • Coordinate and schedule meetings, handle travel reservations, and organize conference/video calls, often involving multiple locations.
  • Coordinate logistics for all meetings including IT, room set up, and catering as needed
  • Utilize Microsoft Office Suite to assist with presentations and reporting
  • Manage calls, assist callers, take messages and/or route as appropriate
  • Assist with the day-to-day operations of the teams
  • Prepare/reconcile travel expenses as well as other expenses
  • Assist with written communications
  • Coordinate team meetings
  • Organize existing files and create new files as needed
  • Review and process invoices and expense reports in a timely and accurate manner
  • Order and maintain supplies and handle all other administrative duties
  • Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed
  • Process and reconcile procurement card monthly statement
  • Assist with project management and follow up


Requirements of the role include:

  • Excellent organizational skills and attention to detail. Strong follow up skills
  • Strong interpersonal skills with a high level of professionalism
  • Excellent written and verbal communication skills
  • Ability to prioritize and multi-task
  • Possesses a sense of urgency
  • Prior task management experience
  • Ability to maintain confidentiality, good judgment and diplomacy
  • Proficient in Microsoft Office including Word and PowerPoint and Excel, including the ability to create professional communication and reports using Word. Ability to draft and format presentations in PowerPoint.  Foundational Excel experience and skills to create charts, diagrams and tables of data
  • Bachelor’s degree preferred
  • Minimum of 8 years of experience supporting senior level executives in a corporate environment



Salary range: $72,500-$125,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 


Click here to learn more about our benefits. Starting salary is dependent upon several factors including previous work experience, specific industry experience, and/or skills required.



Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of

Job Requisition ID: 90240




About NY Life Insurance Company

Diversity & Humanity–two values that are deeply rooted in the New York Life culture and have laid the foundation for over 175 years of commitment to our employees, agents, policy owners, and the communities where we live and work. At New York Life you become a valued part of a welcoming, inclusive, and caring culture that has a long-standing legacy in stability and growth. The strength of New York Life revolves around our diversified, multi-dimensional business portfolio that goes beyond life insurance, and we want you to be a part of our legacy.

As a Fortune 100 company and industry leader, we provide an environment where you can explore your career ambitions, offering opportunities to tackle meaningful challenges and stretch your skills while balancing work and life priorities. You will be part of a diverse team guided by our belief to always be there for each other–providing the support and flexibility to grow and reach new heights while making an impact in the lives of others.

You are our future, and we commit to investing in you accordingly.

Visit our Linkedin to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees’ needs.

Required Legal Notices – All Candidates Please Click Here

Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

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