Executive Assistant

Location Designation: Hybrid - 3 days per week 

This position is hybrid - Tuesday - Thursday in the New York Office and Monday and Friday work from home.

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feelproud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally andprofessionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactionssupport our culture.

Role Overview:

The Executive Assistant will provide support for CIO of our Strategic Businesses. This individual will be responsible for working both strategically and tacticallyon highest team priorities and provide administrative support for CIO and his extended leadership team. This individual will stretch into organizing andtracking team objectives and goals while providing support for team’s day-to-day operating priorities. In addition, this individual will have significantresponsibility in managing multiple priorities, inclusive of department-wide event planning. This role requires close partnership with senior leaders, theirassistants, and employees at all levels of the organization.

What You'll Do:
Team Planning
Support team event planning and create team operating agenda, inclusive of weekly, monthly, quarterly rhythm.

Administrative Planning & Execution:
Coordinate across multiple teams’ calendars for seamless execution of team activities.
Assist CIO with critical activities and ensure timely prioritization and execution.
Effectively maintain and manage leaderships’ business calendars.
Handle all aspects of administrative support for leadership and their teams in a timely and professional manner
Coordinate and schedule meetings, handle travel reservations, and organize conference/video calls, often involving multiple locations.
Coordinate logistics for all meetings including IT, room set up, and catering as needed
Utilize Microsoft Office Suite to assist with presentations and reporting
Project manage smaller team initiatives, if needed

Meeting Preparation and Presentations

Lead development of logistics, agendas, and materials for business and team meetings (e.g., leadership teammeetings, strategic business IT community forums), ensuring alignment, clarity, and accuracy of materials.
Prepare presentations and memos for various audiences, including senior leaders.
Assist with written communications

Travel & Expense
Prepare/reconcile travel expenses
Review and process invoices and expense reports in a timely and accurate manner.

Communications

Develop internal communications, on behalf of CIO, to ensure timely and relevant information-sharing. Draft talking points for key leaderpresentations, ensuring appropriate and cohesive messaging.

Flexibility

Remain flexible if priorities change and maintain involvement in a wide variety of tasks based on business demands that arise. Own ad-hocadministrative tasks (e.g., compliance approvals, applause recognition reporting).

Relationship Management
Develop and maintain strong relationships with other Executive Assistants; including providing back-up when needed

What You'll Bring:
Excellent organizational skills and attention to detail. Strong follow up skills
Strong interpersonal skills with a high level of professionalism
Excellent written and verbal communication skills
Ability to prioritize and multi-task
Possesses a sense of urgency
Prior task management experience
Ability to maintain confidentiality, good judgment and diplomacy
Proficient in Microsoft Office including Word, PowerPoint and Excel, including the ability to create professional communication and reports using Word.

Ability to draft and format presentations in PowerPoint. 

Foundational Excel experience and skills to create charts, diagrams and tables of data
Bachelor’s degree preferred
Minimum of 8 years of experience supporting senior level executives in a corporate environment

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#LI-HYBRID

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Pay Transparency

Salary Range:  $72,500-$107,500 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Diversity Promise

We believe in a diverse workforce because it is our mission to advocate for the financial security and success of people in every community. This is why diversity, equity, and inclusion (DEI) are guiding principles that are embedded in our brand and our culture. Click here to learn more about how we have been recognized for our leadership.

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

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Job Requisition ID: 91062