Executive Assistant

Location Designation: Hybrid - 3 days per week 

The Executive Assistant will provide high-level support to one or more Executive Officers and their teams within the Technology Department. This role requires strong organizational skills, excellent communication abilities, adaptability to shifting priorities, and discretion in handling sensitive information. The ideal candidate thrives in a fast-paced environment, collaborates effectively with other administrative staff, and demonstrates a proactive, solution-oriented approach.

What You’ll Do:

Executive & Team Support

• Manage SVP calendar: balance and prioritize demands on time, handle last-minute changes, and resolve scheduling conflicts.
• Provide administrative support to the team, including attendance tracking, supply ordering, and coordinating meetings.
• Prepare and distribute meeting materials, presentations, agendas, and follow up on action items.
• Maintain and update organizational charts.
• Provide back-up support to other technology assistants.
• Assist HR and divisional managers with onboarding of new employees.

Event Coordination & Special Projects

• Plan and coordinate internal and external events, meetings, and conferences.
• Manage special projects and initiatives assigned by executives.

Expense & Information Management

• Process and reconcile travel and expense reports.
• Manage secure and sensitive information with discretion and professionalism.

Meeting Execution & Coordination

• Schedule rooms and ensure environment is appropriate for attendees.
• Prepare and distribute agendas and materials in advance.
• Coordinate input from multiple stakeholders.
• Support speaker and attendee preparation.
• Ensure A/V needs are met and technology functions smoothly.
• Capture meeting notes and follow-ups, leveraging AI tools for efficiency.

What You’ll Bring:

Administrative Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Professional demeanor and ability to maintain confidentiality.

Key Competencies

• Interpersonal Skills: Build and maintain strong working relationships with stakeholders at all levels.
• Time Management: Prioritize tasks effectively to meet deadlines.
• Flexibility: Adapt quickly to changing priorities and unforeseen challenges.
• Initiative: Proactively seek opportunities to support executives and improve processes.
• Sense of Urgency: Demonstrates awareness of business-critical priorities.

Qualifications

• Minimum 5–7 years of administrative support experience, including at least 3 years supporting senior executives.
• Bachelor’s degree preferred.
• Team player with a commitment to discretion and professionalism.

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Pay Transparency

Salary Range: $72,000-$102,500 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space.​

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

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Job Requisition ID: 92805