Executive Assistant

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Date: Jul 28, 2022

Location: New York, NY, US

Company: New York Life Insurance Co

 

 

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.

 

The Executive Assistant will provide comprehensive administrative support to the Corporate Responsibility Department at New York Life as well as the New York Life Foundation.  This is a fast -paced role that requires the demonstrated ability of multitasking, setting priorities and meeting demanding deadlines. This role also requires excellent communication skills as this person interacts with employees, agents and external stakeholders on a daily basis.

 

The Executive Assistant responsibilities include, but are not limited to:

  • Provide administrative support to the team including but not limited to: managing calendars, travel, expenses and other associated tasks; supporting team members with projects and events and planning team meetings.
  • Handle meeting planning/coordination and phone coverage, including answering the Foundation hotline and responding to Foundation email accounts.
  • Prioritize phone, mail and email messages; respond to requests on behalf of the department SVP; track and follow-up on deliverables; maintain files
  • Manage sensitive documentation
  • Manage relationship with New York Life’s merchandise site, including maintaining inventory, handling large shipments and reporting
  • Manage large print jobs and related projects
  • Create and maintain reports related to phone and email inquiries
  • Assist with onboarding new employees
  • Order and maintain supplies, and handle other administrative duties as assigned
  • Special projects

 

Required Qualifications:

  • Bachelors Degree preferred
  • Minimum of 5 years of administrative experience supporting senior level executives in a corporate environment
  • Exceptional written, verbal and communication skills with the demonstrated ability to work with all levels within the organization, including the C-suite
  • Strong organizational and problem-solving skills; exceptional accuracy and attention to details
  • Strong project management skills
  • A passion for the work of the department
  • Ability to work in a fast-paced environment and manage multiple simultaneous priorities
  • Demonstrated ability to anticipate needs
  • High level of professionalism with strong interpersonal skills
  • Demonstrated ability to maintain confidentiality; good judgment and diplomacy
  • Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Zoom and Teams

 

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.

Job Requisition ID: 87177

 

 

 


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Nearest Secondary Market: New York City

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