Executive Assistant

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Date: Sep 14, 2022

Location: New York, NY, US

Company: New York Life Insurance Co

 

 

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.

 

This Executive Assistant position in the Risk Management Department will provide comprehensive administrative support to the Head of Business Unit Risk Management and his team, which also includes two other Executive Officers.  The qualified candidate will have significant responsibility in acting on behalf of the executives being supported.  This individual must effectively work with Senior Executives, their Executive Assistants, team members within and outside the department, employees throughout New York Life, as well as with external business partners and contacts.  This position is based in the New York City home office.

 

This position requires excellent organizational and communication skills, strong attention to detail, the ability to multitask and meet demanding deadlines, being flexible as priorities change, and having discretion in handling confidential information.

 

The person in this position will work in a fast-paced environment supporting multiple team members and handling various requests simultaneously.  The ideal candidate will be proactive, engaging, organized, and a team player.

 

PRIMARY RESPONSIBILITIES:

  • Manage calendar and daily priorities for executives, including heavy calendar/meetings coordination
  • Handle all aspects of administrative support in a timely and professional manner
  • Handle travel arrangements and travel expense reports
  • Answer, direct, and screen telephone inquiries and meeting requests
  • Plan and coordinate meetings, conferences, and conference calls (both on-site and off-site), with high attention to detail and follow-up
  • Coordinate all meeting materials for executives
  • Prioritize and maintain filing system for mail and messages
  • Liaise within the department, across the organization and with external partners, including other Executive Assistants
  • Maintain supplies and handle other administrative duties as assigned
  • Greet executives’ guests and escort them to and from meetings
  • Create, review and/or revise memos, letters, presentations and reports on behalf of executives
  • Provide back-up administrative support for other Executive Assistants within Risk Management to ensure coverage during business hours

 

Required Qualifications:

  • 5 years administrative experience supporting a senior level executive in a corporate environment
  • Bachelor’s Degree preferred
  • Detail oriented with strong follow-up and organizational skills
  • Motivated, self-starter who can anticipate and proactively address issues
  • Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment
  • High level of professionalism with strong interpersonal skills
  • Demonstrates initiative, exercises good judgment, and makes appropriate decisions
  • Excellent written and verbal communication skills
  • Team player who is collaborative and acts as an ambassador for the department
  • Demonstrates solid problem-solving skills
  • Polished and professional always
  • Dependable and flexible, willing to respond to occasional high priority items after business hours
  • Ability to maintain confidentiality and accuracy of data
  • Proficiency with Microsoft Word, PowerPoint, and Outlook

 

This role is located at the New York City home office at 51 Madison Avenue, New York, NY.

 

 

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.

Job Requisition ID: 87346

 

 

 


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Nearest Secondary Market: New York City

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