Executive Assistant

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Date: Nov 30, 2018

Location: New York, NY, US

Company: New York Life Insurance Co

 

A career at New York Life offers many opportunities. To be part of a growing and successful business. To reach your full potential, whatever your specialty. Above all, to make a difference in the world by helping people achieve financial security. It’s a career journey you can be proud of, and you’ll find plenty of support along the way. Our development programs range from skill-building to management training, and we value our diverse and inclusive workplace where all voices can be heard. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and service, supported by our Foundation. It all adds up to a rewarding career at a company where doing right by our customers is part of who we are, as a mutual company without outside shareholders. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.

 

Position Summary

 

The Office of the Chief Technology Officer (“CTO”) is seeking an Executive Assistant to join the team in the NY office. The position is responsible for providing administrative support for the SVP – Chief Technology Officer and supports other administrative needs in the department.  General responsibilities include arranging meetings and managing calendars, making travel arrangements, handling expenses, serving as a liaison between the executive officers and various constituents, preparing meeting materials, and handling various administrative duties and projects in support of the Chief Technology Office. 

 

Primary Responsibilities:

 

  • Manage complex calendars and meeting schedules.
  • Serve as a liaison between the executives and various internal and external constituents.
  • Coordinate meetings and manage meeting set-up and logistics as needed. 
  • Coordinate travel and handle travel expenses (i.e. Amex corporate card).
  • Handle invoices, check requests and wire transfers through A/P & Treasury.
  • Assist with new hire and consultant/contractor onboarding. 
  • Assist with space planning/seating arrangements for Technology personnel in NY.
  • Order department supplies and manage facilities issues and requests. 
  • Manage and/or participate in special projects and/or ad hoc duties as directed or in collaboration with other administrative support team members in technology.

 

Qualifications:

 

  • Bachelor’s degree
  • Minimum of 1-3 years of executive administrative support or related experience.
  • Strong communication skills including the ability to interface with individuals at all levels in a professional and efficient manner. 
  • Ability to multi-task and take ownership and initiative in completing assigned work. 
  • Strong attention to detail and superior organization skills.
  • The ability to proactively anticipate needs and apply appropriate solutions.  
  • Strong computer skills including proficiency in MS Office (Word, PowerPoint, Excel).
  • Strong desire to learn, always seeking new ways to improve upon existing processes.

 

Project management experience a plus.    

EOE M/F/D/V

 

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