Executive Assistant to the Head of Real Estate Investors


Date: Apr 30, 2019

Location: New York, NY, US

Company: New York Life Insurance Co


A career at New York Life offers many opportunities. To be part of a growing and successful business. To reach your full potential, whatever your specialty. Above all, to make a difference in the world by helping people achieve financial security. It’s a career journey you can be proud of, and you’ll find plenty of support along the way. Our development programs range from skill-building to management training, and we value our diverse and inclusive workplace where all voices can be heard. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and service, supported by our Foundation. It all adds up to a rewarding career at a company where doing right by our customers is part of who we are, as a mutual company without outside shareholders. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.



New York Life Real Estate Investors has an immediate opening for an Executive Assistant in its Home Office located in New York, New York.



With nearly $50 billion in assets under management, New York Life Real Estate Investors is one of the largest real estate investment advisors in the country and a leading provider of real estate capital.  Real Estate Investors focuses on the origination of real-estate-related debt and equity investments on behalf of New York Life Insurance Company and our third-party investors. Our three investment platforms include: Commercial Mortgage Loans, Direct Equity Investment and Real Estate Securities Investment (CMBS and REIT debt).  More information on the Company can be found at: www.nylrealestate.com.


The Home Office is responsible for the origination of commercial debt and equity investments throughout the Western United States.  Major markets include: Northern Virginia, Washington D.C., Philadelphia, New Jersey, New York and Boston.



This role as an Executive Assistant will support the Head of Real Estate Investors. The qualified candidate will work well in a team-environment while providing total support to the Senior Managing Director and team, as needed. This individual will interact and serve as the front line experience with our clients. This individual must be capable of interacting and effectively working with senior executives, team members within the department, with employees throughout New York Life, as well as with external business partners/contacts. The position is based in our midtown Manhattan Home Office.



Manage demanding travel schedule for the Head of Real Estate Investors and the overall support of the executive, including phone coverage, complex business calendar and correspondence in a timely and professional manner. Coordinate meetings/events, conferences, conference calls and travel arrangements with high attention to detail and follow-up. Provide status on all projects and handle expense reports, tracking and reporting for the executives and department as well as assisting with the day-to-day operations. Coordinate all document tracking and retention while ensuring their accessibility. Liaise within the department, across the organization and with external partners/vendors/associations. Coordinate efforts to ensure that projects are delivered on time and schedules are adhered to on a daily/weekly basis. Handle Ad-hoc projects and assignments as the business dictate. This individual will be empowered to act on behalf of the Head of Real Estate Investors and will truly be a partner on all day-to-day operations.



Exceptional written and verbal communication skills and excellent organizational and time management skills; Strong problem solving and negotiation skills; Strong ability to grasp concepts and processes; Ability to partner and influence. Ability to multitask and set priorities. Detail oriented with strong follow-up skills. Flexibility in a fast-paced corporate environment. A willingness to work overtime, as necessary 5-10+ years as an administrative assistant in a corporate environment. Solid proficiency with Microsoft Word, Excel, Access, PowerPoint, Visio and Outlook. Bachelor's Degree preferred.





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