Life Products Business Administration Senior Associate

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Date: Sep 23, 2022

Location: New York, NY, US

Company: New York Life Insurance Co

 

 

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.

 

For over 175 years, New York Life has been helping families and businesses protect their loved ones and achieve their financial goals. Life insurance is at the core of this mission. We are looking for a Senior Associate to join the Life Products team to drive several critical business operations and ensure strategic integration of goals and initiatives.

 

This position interacts directly with members across the Life Products organization, including senior leaders of the team, and juggles many responsibilities at once. Strong emotional intelligence and attention to detail are required. Candidates must be agile and able to pivot quickly. An analytical mindset and the ability to synthesize information/data into a clear story are essential.

 

The Business Administration Senior Associate will work as part of a Chief of Staff team, with responsibilities including:

 

Meetings

  • Coordinate logistics and develop presentation materials for Life Products Quarterly Meetings and other department wide events across all sites, working closely with senior department leaders, Engagement Committee, and conference center teams
  • Develop surveys for department events while coordinating the communication to employees and providing survey results to leadership team
  • Own and execute on logistics for departmental learning initiatives
  • Plan department-wide annual holiday party

 

Employee engagement

  • Serve as lead manager of department Intranet site, including serving as liaison between Corporate Communications and ISSM sites
  • Develop content including a monthly newsletter, employee spotlights, employee engagement topics, and materials centered around department goals and projects
  • Represent Life Products in the NYL Employee Engagement working group to discuss employee engagement strategy and ideas
  • Lead role in events like Giving Campaign, Month of Service, Take Our Kids to Work Day, and Volunteer activities
  • Create and support onboarding process for new (internal/external) employees
  • Monitor for opportunities to develop new engagement and development programs, such as mentorship, cross-training/rotational programs, etc

Budget

  • Support Finance – Life Products Budget and Expense team
  • Headcount management/reconciliation – own monthly reporting to monitor all adds, exits, and open roles
  • Closely work with HR Business Partners and Talent Acquisition to be aware of all incoming hires and departures
  • Partner with Finance on ongoing headcount requests/needs
  • Own org chart maintenance

Business management support

  • Act as security liaison, records retention and business continuity lead for Life Products department
  • Maintain the Form Repository SharePoint Site
  • Own and maintain all department distribution lists, providing guidance and assistance to administrative staff when necessary
  • Serve as lead for space planning across all (HO + White Plains Office) floors, partnering with Corporate Services
  • Own and maintain org chart and floor plans of employee and hotel cube locations, working with the leadership team to identify seating arrangements for new hires and others as needs arise

General skills needed

  • 3+ years of relevant experience
  • Analytical in nature with an eye towards synthesizing information and data into simple messages
  • Strong ability to project manage initiatives end-to-end
  • Independent organized worker, with strong follow through, who can be trusted with confidential info
  • Ability to prioritize multiple tasks/projects while meeting tight deadlines
  • Ability to organize creative engagement activities
  • Strong attention to detail
  • Agility to juggle multiple projects
  • Strong verbal and written communication skills
  • Collaborative team player
  • Advanced Microsoft Office skills - PowerPoint, Word, Excel, OneDrive

 

SF: LI-LS1 

LI: HYBRID

 

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.

Job Requisition ID: 87373

 

 

 


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