Senior Administrative Assistant


Date: Jan 6, 2022

Location: New York, NY, US

Company: New York Life Insurance Co



When you join New York Life Investments, a wholly owned subsidiary of New York Life Insurance Company, you are joining a global investment company with a long history and passion for career development, innovation, collaboration, and diversity, equity and inclusion. We want employees to feel proud about being part of a company that is committed to doing the right thing. Through various resources and programs, you can grow your career while developing personally and professionally.


As a top 25 global asset management firm with more than $600 billion in assets under management, we have an important mission: to help build a better financial future for our clients, our employees, and our communities. We invite you to bring your talents to New York Life Investments, so we can continue to help people achieve their financial aspirations. To learn more, please visit LinkedIn, our Newsroom and the Careers page of



New York Life Investments (NYLIM), an indirect, wholly owned subsidiary of New York Life Insurance Company, is a top 25 global asset management firm. With more than $500 billion in assets under management, NYLIM is a premier investment management firm serving a variety of client segments including retail, institutional, insurance and defined contribution and benefit on a global basis. New York Life Investments offers a diverse set of investment capabilities ranging from traditional equity and fixed income to alternative investment strategies and multi-asset solutions. Renowned for its premier investment acumen and client focus, NYLIM’s vision is to be one of the most trusted providers of investment management expertise and long-term financial security.


The Sales Support Specialist will support the Sales and Distribution Leadership Team. This individual will execute a variety of integral administrative needs. This individual must effectively work with senior executives, team members within the department, with employees throughout New York Life, as well as with external business partners. The position is based in our midtown Manhattan Home Office.


Main Responsibilities:

  • Provide administrative support to the Sales and Distribution Leadership Team including:
  • Maintaining overall support of 3 Divisional Sales Managers, including high volume phone coverage, complex business calendar and correspondence in a timely and professional manner Coordinate meetings/events, conferences, conference calls and travel arrangements with high attention to detail and follow-up
  • Handle expense reports, tracking and reporting for the executives and department Coordinate all document tracking and retention while ensuring their accessibility. Liaise within the department, across the organization and with external partners/vendors/associations
  • Assist with day-to-day operations
  • Maintain inventory of office supplies
  • Point of contact for all technology issues, heating and air conditioning and general facility issues Maintain all distribution lists, phone directories and organizational charts
  • Coordinate all new hires of upcoming training classes, technology and onboarding
  • This individual will be empowered to act on behalf of the executive(s) and will truly be a partner on all day- to-day operations
  • Handle Ad-hoc projects and assignments as the business dictate, such as data processing/analysis and PowerPoint creation



  • Bachelor’s degree preferred
  • 2+ years of experience in an administrative, operational, or support function
  • Experience in financial services preferred
  • Exceptional written and verbal communication skills Excellent organization and time management skills Strong problem-solving skills
  • Strong ability to grasp concepts and processes
  • Proactive, client-centric and ability to multi-task in a fast-paced environment A positive attitude and professional demeanor
  • A willingness to work overtime, as necessary
  • Strong Microsoft Word, Excel, Access, PowerPoint, Visio and Outlook skills Experience with Concur and Salesforce/com preferred
  • High attention to detail as well as exposure to confidential information



Job Requisition ID: 85428








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