Senior Administrative Assistant, Marketing


Date: Nov 30, 2022

Location: New York, NY, US

Company: New York Life Insurance Co

Location Designation: Hybrid 



When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.



The Marketing Department is seeking a Senior Administrative Assistant to provide administrative support for executive members of the Corporate Marketing Leadership Team. The individual will coordinate scheduling, meeting requests, management and maintenance of calendars, travel arrangements, and expense reporting, among other administrative duties.  Support for department-wide event planning will also be a key responsibility of this role.


The ideal candidate has excellent verbal and written communication skills, strong attention to detail and the ability to successfully manage multiple tasks simultaneously, demonstrating flexibility with changing priorities. The successful candidate must be able to manage highly confidential information, work independently, and interact and partner effectively with Senior Executives, their assistants, employees at all levels of the organization, as well as external parties.


This role is located at the New York City Home Office at 51 Madison Avenue, New York, NY, and the position will follow a hybrid work schedule (3 days onsite / 2 days remote).


Responsibilities include, but are not limited to:

  • Handle all aspects of administrative support in a timely and professional manner
  • Actively manage inquiries and meeting requests and related scheduling and calendar management
  • Manage travel arrangements, related expense reporting, and invoice processing in a timely and accurate manner
  • Coordinate logistics for meetings, conferences, and events (on-site, off-site, and virtual), with high attention to detail and follow-up
  • Assist with onboarding new employees to the Marketing Department
  • Maintain supplies and handle other administrative duties as assigned
  • Provide back-up administrative support for other administrative assistants within Corporate Marketing to ensure coverage during business hours


Required Qualifications:

  • 5+ years administrative experience supporting a senior level executive in a corporate environment
  • Detail oriented with strong follow-up and organizational skills
  • Motivated, self-starter with the ability to anticipate needs and proactively address issues
  • Excellent written and verbal communication skills
  • Ability to multi-task and set priorities; highly flexibility due to nature of working in a fast-paced corporate environment
  • High level of professionalism with strong interpersonal skills
  • Team-oriented and collaborative, with the ability to work independently
  • Demonstrates solid problem-solving skills, exercises good judgment, and takes initiative
  • Ability to maintain confidentiality and accuracy of data
  • Bachelor’s Degree preferred
  • Proficient in Microsoft Office Suite, along with Teams, Zoom, or other digital communication platforms



Salary range: $55,000-$85,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 


Click here to learn more about our benefits. Starting salary is dependent upon several factors including previous work experience, specific industry experience, and/or skills required.



Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of

Job Requisition ID: 88000




Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

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