Senior Administrative Assistant - Insurance Solutions

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Date: Nov 19, 2022

Location: New York, NY, US

Company: New York Life Insurance Co

Location Designation: Hybrid 

 

 

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.

 

 

This Senior Administrative Assistant position will support two Vice Presidents within the Insurance Solutions department.

 

This role requires excellent verbal and written communication skills, strong attention to detail, be flexible as priorities change, and be able to handle highly confidential information. The qualified candidate will have significant responsibility in acting on behalf of the executives they support, must be able to work independently, and interact and partner effectively with Senior Executives, their assistants, and employees at all levels of the organization.

 

The Senior Administrative Assistant will work in a fast-paced environment supporting multiple team members when needed and handling various requests simultaneously. The ideal candidate will be proactive, engaging, organized and a team player.

 

This role is located at the New York City Home Office at 51 Madison Avenue, New York, NY, and the position will follow a hybrid work schedule (3 days onsite / 2 days remote).

 

Responsibilities include, but are not limited to:

  • Manage calendar and daily priorities for executives, including heavy calendar/meetings coordination, while proactively managing scheduling conflicts
  • Handle all aspects of administrative support in a timely, proactive and professional manner
  • Manage travel arrangements, travel expense reporting, and invoice processing in a timely and accurate manner
  • Handle phone and email inquiries and meeting requests in support of the executives
  • Plan and coordinate meetings, conferences, and events (on-site, off-site, and virtual), with high attention to detail and follow-up
  • Collect meeting topics/items and distribute agenda for regular team meetings
  • Coordinate large meetings and manage meeting set-up and logistics (room reservations, catering, IT, AV)
  • Gather and ensure the availability of all meeting materials for executives
  • Assist with new hire onboarding for the department (facilitating internal moves, coordinating technology, etc.)
  • Create, review and/or revise documents, presentations and/or reports on behalf of executives
  • Maintain supplies and handle other administrative duties for the department as assigned

 

Qualifications and Skills:

  • 5 years administrative experience supporting a senior level executive in a corporate environment
  • Bachelor’s Degree preferred
  • Detail oriented with strong follow-up and organizational skills
  • Motivated, self-starter who can anticipate and proactively address issues
  • Ability to multi-task and set priorities; flexibility in a fast-paced corporate environment
  • High level of professionalism with strong interpersonal skills
  • Demonstrates initiative, exercises good judgment and makes appropriate decisions
  • Excellent written and verbal communication skills
  • Team-oriented and collaborative, with the ability to work independently
  • Demonstrates solid problem-solving skills
  • Ability to maintain confidentiality and accuracy of data
  • Proficient in Microsoft Office Suite, along with Teams, Zoom, or other digital communication platforms and systems

 

 

Salary range: $55,000-$85,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

 

Click here to learn more about our benefits. Starting salary is dependent upon several factors including previous work experience, specific industry experience, and/or skills required.

 

 

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of www.NewYorkLife.com.

Job Requisition ID: 87904

 

 

 


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