Senior Administrative Assistant

Location Designation: Hybrid - 3 days per week 

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.

Business Unit Overview 

Join Life Insurance Solutions, the engine behind New York Life's diverse life insurance and employee benefits offerings. Collaborate with experts across various disciplines to develop, manage, and strategically evolve the company's insurance portfolio. Our work directly impacts individuals and families by ensuring they have financial security and peace of mind. 

**This role is located at the New York City Home Office at 51 Madison Avenue, New York, NY, and the position will follow a hybrid work schedule (3 days onsite / 2 days remote).**

Role Overview:

This Senior Administrative Assistant position will support two Vice Presidents within the Insurance Solutions department. This role requires excellent verbal and written communication skills, strong attention to detail, be flexible as priorities change, and be able to handle highly confidential information. The qualified candidate will have significant responsibility in acting on behalf of the executives, must be able to work independently, and interact and partner effectively with Senior Executives, their assistants, and employees at all levels of the organization. The Senior Administrative Assistant will work in a fast-paced environment supporting multiple team members when needed and handling various requests simultaneously. The ideal candidate will be proactive, engaging, organized and a team player.

What You’ll Do:

• Manage calendar and daily priorities for executives, including heavy calendar/meetings coordination, while proactively managing scheduling conflicts
• Handle all tasks in a timely, proactive and professional manner
• Manage travel arrangements, travel expense reporting, and invoice processing in a timely and accurate manner
• Handle phone and email inquiries and meeting requests 
• Plan and arrange meetings, conferences, and events (on-site, off-site, and virtual), with high attention to detail and follow-up
• Collect meeting topics/items and distribute agenda for regular team meetings
• Arrange large meetings and manage meeting set-up and logistics (room reservations, catering, IT, AV)
• Gather and ensure the availability of all meeting materials for executives
• Assist with new hire onboarding for the department (facilitating internal moves, coordinating technology, etc.)
• Create, review and/or revise documents, presentations and/or reports on behalf of executives
• Maintain supplies and handle other administrative duties for the department as assigned

What You’ll Bring:

• 5 years administrative experience assisting a senior level executive in a corporate environment
• Bachelor’s Degree preferred
• Detail oriented with strong follow-up and organizational skills
• Driven, self-starter who can anticipate and proactively address issues
• Ability to multi-task and set priorities; flexibility in a fast-paced environment
• High level of professionalism with strong interpersonal skills
• Demonstrates initiative, exercises good judgment and makes appropriate decisions
• Excellent written and verbal communication 
• Team-oriented and collaborative, with the ability to work independently
• Solid ability to problem-solve
• Ability to maintain confidentiality and accuracy of data
• Proficient in Microsoft Office Suite, along with Teams, Zoom, or other digital communication platforms and systems

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Pay Transparency

Salary Range:  $60,000-$90,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Diversity Promise

We believe in a diverse workforce because it is our mission to advocate for the financial security and success of people in every community. This is why diversity, equity, and inclusion (DEI) are guiding principles that are embedded in our brand and our culture. Click here to learn more about how we have been recognized for our leadership.

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

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Job Requisition ID: 91049