Senior Administrative Assistant

Date: Jul 17, 2019

Location: New York, NY, US

Company: New York Life Insurance Co


A career at New York Life offers many opportunities. To be part of a growing and successful business. To reach your full potential, whatever your specialty. Above all, to make a difference in the world by helping people achieve financial security. It’s a career journey you can be proud of, and you’ll find plenty of support along the way. Our development programs range from skill-building to management training, and we value our diverse and inclusive workplace where all voices can be heard. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and service, supported by our Foundation. It all adds up to a rewarding career at a company where doing right by our customers is part of who we are, as a mutual company without outside shareholders. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of


The Compliance Administrative Assistant will provide administrative and clerical support for Corporate Compliance. This individual will have significant responsibility in an environment which includes: coordinating sensitive matters; effectively managing multiple priorities; and interacting with all levels of the organization as well as outside partners.

The ideal candidate must have excellent organizational skills, exceptional attention to detail, and strong verbal and written communication skills. The individual must be flexible and agile as priorities change, work effectively with other administrative assistants and handle confidential information with tact and professionalism. The ideal candidate possesses strong decision making skills that impact quality, timeliness and effectiveness of the day-to-day work.

Responsibilities of the role include, but are not limited to:

  • Effectively maintain and manage Executive Officers’ business calendar
  • Handle all aspects of administrative support for Executive Officers and their teams in a timely and professional manner
  • Utilize Microsoft Office Suite to assist with presentations and reporting
  • Coordinate and schedule meetings, handle travel reservations, and organize conference/video calls, often involving multiple locations and countries
  • Manage calls, assist callers, take messages and/or route as appropriate
  • Assist with the day to day operations of the teams
  • Coordinate logistics for all meetings including IT, room set up, and catering as needed
  • Prepare/reconcile travel expenses as well as other expenses
  • Assist with written communication
  • Coordinate team meetings
  • Organize existing files and create new files as needed
  • Review and process invoices and expense reports in a timely and accurate manner
  • Order and maintain supplies and handle all other administrative duties
  • Develop and maintain strong relationships with other Executive Assistants; may provide back up on occasion
  • Provide assistance to the business units as needed
  • Process and reconcile procurement card monthly statement
  • Assist with project management and follow up
  • Prepare and send email correspondence on behalf of the business units


Requirements of the role include:

  • Bachelor’s degree preferred
  • Minimum of 8 years of experience supporting senior level executives in a corporate environment
  • Proficient in Microsoft Office including Word and PowerPoint and Excel. Ability to create professional communication and reports using Word. Ability to draft and format presentations in PowerPoint.  Foundational Excel experience and skills to create charts, diagrams and tables of data
  • Excellent organizational skills and attention to detail. Strong follow up skills
  • Strong interpersonal skills with a high level of professionalism
  • Excellent written and verbal communication skills
  • Ability to prioritize and multi-task
  • Possesses a sense of urgency
  • Prior task management experience
  • Ability to maintain confidentiality; good judgment and diplomacy



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