Senior Administrative Assistant - Real Estate Investors


Date: Jun 13, 2022

Location: New York, NY, US

Company: New York Life Insurance Co



When you join New York Life Investments, a wholly owned subsidiary of New York Life Insurance Company, you are joining a global investment company with a long history and passion for career development, innovation, collaboration, and diversity, equity and inclusion. We want employees to feel proud about being part of a company that is committed to doing the right thing. Through various resources and programs, you can grow your career while developing personally and professionally. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.


As a top 25 global asset management firm with more than $600 billion in assets under management, we have an important mission: to help build a better financial future for our clients, our employees, and our communities. We invite you to bring your talents to New York Life Investments, so we can continue to help people achieve their financial aspirations. To learn more, please visit LinkedIn, our Newsroom and the Careers page of



New York Life Real Estate Investors (“REI”) has an immediate opening for a Senior Administrative Assistant in its Home Office located in New York City, New York.  The position provides professional and operational support to REI business areas and an outstanding opportunity to build a career in REI.



  • General administrative tasks including scan documents, schedule meetings, handle conference logistics, maintain supplies, create documents, coordinate document execution, etc.
  • Manage domestic and foreign travel arrangements; prepare and review associated expense reports.
  • Coordinate and prepare various presentations for rating agency meetings, board reports and other department presentations.
  • Data entry of new deal submissions, commercial mortgage loan transactions and other critical transaction updates.
  • Research and retrieve market data; run various reports or create dashboards on ad-hoc basis.
  • Assist with department tasks such as employee on/off boarding, order new equipment, system access rights.
  • Maintain a general understanding of real estate administrative functions and procedures.
  • Notary Public responsibilities.
  • Liaise with the REI administrative assistant team.
  • Participation in various departmental ad-hoc projects.



  • A bachelor’s degree in business administration, finance, or related field.
  • 5+ year experience in an administrative, operational or support function.
  • Active Notary Public license or willingness to obtain license upon employment.
  • Detail oriented, capable of handling competing priorities.
  • Team player with strong organizational and communication skills.
  • Self-motivated, conscientious, eager to learn and takes pride in providing high quality work product. 
  • Strong technical skills, including proficient knowledge of Microsoft Office suite, DocuSign, Intralinks, business intelligence tools such as Qlik Sense, and aptitude to learn new systems/applications.
  • Experience within an investment operations environment is a plus.



Job Requisition ID: 86896

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of







Nearest Major Market: Manhattan
Nearest Secondary Market: New York City

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