Sr. Administrative Assistant, Institutional Life


Date: Jul 11, 2019

Location: New York, NY, US

Company: New York Life Insurance Co


A career at New York Life offers many opportunities. To be part of a growing and successful business. To reach your full potential, whatever your specialty. Above all, to make a difference in the world by helping people achieve financial security. It’s a career journey you can be proud of, and you’ll find plenty of support along the way. Our development programs range from skill-building to management training, and we value our diverse and inclusive workplace where all voices can be heard. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and service, supported by our Foundation. It all adds up to a rewarding career at a company where doing right by our customers is part of who we are, as a mutual company without outside shareholders. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn, our Newsroom and the Careers page of


This Senior Administrative Assistant position will provide administrative support to two Executive Officers and the Institutional Life team.  

The ideal candidate must have strong organizational, verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants and be able to handle confidential information responsibly.



  • Manage calendars, travel and daily priorities of executive officers, and assist with the day-to-day operations of their respective areas
  • Provide support for the Department including coordination of Town Halls, Employee Engagement Events and with our Kansas City Office
  • Prepare and reconcile travel and business expense reports Coordinate and schedule meetings, reserve rooms, forward meeting notices, arrange conference calls or video conferences, order meals, arrange dinners and prepare meeting materials.
  • Handle all aspects of administrative support in a timely and professional manner, including creation/review/revision of memos, letters, presentations, and reports
  • Order and maintain supplies and equipment, and handle other administrative duties as assigned



  • High level of professionalism with strong interpersonal skills and team-first orientation
  • Bachelors or Professional Degree preferred
  • Minimum of 5 years administrative experience supporting senior level executives in a corporate environment
  • Excellent organization skills; exceptional attention to detail and follow-up
  • Ability to multi-task and set priorities
  • Strong written and verbal communication skills
  • Demonstrated ability to maintain confidentiality; good judgment and diplomacy
  • Proficiency with Microsoft Word, Excel, PowerPoint and Lotus Notes



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