Senior Administrative Assistant

Location Designation: Hybrid - 3 days per week 

Job Overview:

This Senior Administrative Assistant position will provide administrative support to one or more Executive Officers and their teams in the Technology Department. The ideal candidate must have strong organizational, verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants and be able to handle confidential information responsibly.

What You’ll Do:
• Manages VP calendars to help balance and prioritize demands on time and focus; including handling of last-minute scheduling conflicts.
• Provide administrative support to the team (attendance, ordering supplies, coordinate, and schedule meetings) and prepare meeting materials and presentations, and follow up on meeting action items.
• Event coordination and special projects: Plan and coordinate internal and external events, meetings, and conferences. Manage special projects and initiatives as assigned by executives.
• Manage expense reporting: Reconciles travel expenses as well as process other expenses.
• Maintain organization charts
• Provide back up support to technology assistants
• Assist HR and all divisional people managers with on-boarding for new employees.
• Manage secure and sensitive information.
• Other administrative duties as assigned.

Administrative Skills:
• Proficient with Microsoft Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• Professional demeanor and ability to maintain confidentiality.

What You’ll Bring:
• Demonstrates a strong sense of urgency.
• Possesses a clear understanding of priorities.
• Must be discreet in handling confidential information.
• Must be a team player.
• Minimum of 5-7 years of experience in an administrative support role, with at least 3 years supporting senior executives.
• Bachelor’s degree preferred.

Key Competencies:
• Interpersonal Skills: Ability to build and maintain positive working relationships with internal and external stakeholders.
• Time Management: Efficiently manage time and prioritize tasks to meet deadlines.
• Flexibility: Adapt to changing priorities and handle unforeseen challenges.
• Initiative: Proactively seek out opportunities to support the executive team.

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Pay Transparency

Salary Range:  $52,500-$90,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible: Yes 

Sales bonus eligible: No 

Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Diversity Promise

We believe in a diverse workforce because it is our mission to advocate for the financial security and success of people in every community. This is why diversity, equity, and inclusion (DEI) are guiding principles that are embedded in our brand and our culture. Click here to learn more about how we have been recognized for our leadership.

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

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Job Requisition ID: 91091